This is a professional position responsible for performing highly technical or administrative work, usually reporting directly to the dean of an academic college. Responsible for coordinating special activities and planning, organizing, and performing a wide variety of administrative activities. May require supervision of one or more clerical assistants in carrying out the details of the work and may require extensive interaction with students and planning of individual degree programs. Operates microcomputer using word processing, database, and other software. Responsible for communicating with other university or state agencies and the general public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the dean.

• Assists dean in development of departmental policies and procedures.

• Interprets policies and explains procedures relating to departmental activities.

• Organizes and maintains a daily schedule of appointments and coordinates meetings for the dean.

• Schedules and/or attends staff meetings, assists with follow-up on specific assignments, and prepares minutes as needed.

• Assists with coordinating and completing special projects.

• May handle cash and cash receipts for the office in accordance with university policy.

• Monitors departmental funds and maintains departmental accounting.

• Supervises dean’s office personnel and student assistants.

• Creates electronic personnel action forms (EPAFs) for any actions related to assigned employees.

• Prepares correspondence and documents for submission to other university/college administrators and various state agencies.

• Uses a high level of skill in the preparation of reports, special studies, and similar documents.

• Compiles statistical data and prepares various studies of departmental activities.

• Maintains departmental records of vacation/sick leave and prepares monthly report; approves non-exempt hours in timekeeping system.

• Assists in revising college catalog and other curriculum revisions.

• Oversees inventory and purchases supplies.

• May act on dean’s behalf in the temporary absence of the dean.

• May assist in counseling students and providing information related to departmental functions.

• May complete curricular information, academic maps, and articulation agreements where applicable.

• May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.

• May represent the department on various university committees.

• May instruct or supervise others in computer terminal usage.

• May be involved in screening and evaluation of applicants for departmental clerical positions.

• May assist with registration.

• May help entertain students, parents, and other guests during weekends, Showcase Saturdays, and summer orientation programs on occasion.

• Performs other related duties as assigned.

The individual must possess the following knowledge, skills and abilities or, using some other form of skills and abilities, be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

• Knowledge of, or ability to learn, university and departmental policies, procedures, and fiscal regulations.

• Knowledge of, or ability to learn, university and departmental degree requirements.

• Knowledge of general office practices and procedures.

• Skill in the use of standard office equipment and software.

• Ability to understand and interpret policies and procedures accurately.

• Ability to handle difficult and stressful situations with professional composure.

• Ability to set priorities and complete assignments on time with a high attention to detail.

• Ability to learn office- and university-specific software.

• Ability to train and supervise others.

• Ability to work independently of supervision.

• Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.

• Ability to maintain effective interpersonal relationships.

• Ability to communicate effectively in both oral and written form.

• Ability to work with and maintain confidential information.

• Ability to work events, evenings, and weekends as necessary.

High school diploma or equivalent is required.

Five years of related experience is required. Experience in general office practices and procedures is required. Experience in use of computer (word processing, database, and spreadsheet applications) is required. Experience in handling confidential information is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.

Bachelor’s degree in a related field is preferred. Supervisory experience is preferred. Experience in higher education is preferred.

This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.

This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

Diversity and Inclusion Statement
At SFA , our commitment to diversity and inclusion is more than words—it is actions. We believe diversity and inclusion are keys to promoting more engaged individuals locally and globally. We at SFA are committed to amplifying a campus culture that nurtures belonging and embraces similarities while celebrating that every Lumberjack will be different. Those differences are valued, acknowledged, and supported purposefully. Office of Diversity, Equity and Inclusion | SFA (sfasu.edu)

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence through diversity. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Required fields are indicated with an asterisk (*).

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