JOB SUMMARY: The Assistant Director of Admissions - Erie is responsible for assisting the Director of Student Affairs in the overall administration and management of admissions for the Erie campus. The Assistant Director will also advise prospective students for admission to LECOM, oversee the collection / processing of all application documents and materials, and serve as a training resource for Erie, Elmira, and Seton Hill Admissions Representatives.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

• Promote and preserve the mission of LECOM;
• Maintain confidentiality, professional appearance and pleasant demeanor;
• Respond to various communication inquiries regarding the admissions process;
• Act as an administrative and departmental representative with faculty, staff, students and visitors in a professional, friendly manner at all times;
• Responsible for ensuring student compliance with institutional policies and regulation;
• Process all applications and matriculation fees;
• Assist in the processing of AACOMAS application information, supplemental applications, and supporting documentation;
• Coordinate collection of information for the students in the LECOM Early Acceptance Program (EAP), to include collecting official SAT and/or ACT scores; verifying official transcripts, and printing, saving, and organizing documents prior to matriculation;
• Coordinate and update written agreements between LECOM and undergraduate institutions;
• Prepare and present virtual presentations to colleges and universities to exhibit LECOM programs;
• Assist College of Medicine personnel with incoming class coordination and special events;
• Update various applicant files and notify students of application status;
• Assist with the planning and implementation of on-campus events related to admissions: On-Campus Day, LECOM events, orientation, etc.;
• Schedule and conduct campus tours;
• Participate in the Applicant Interview process, including greeting applicants, assisting with presentations, etc.;
• Assist Admissions Committee on recording of decisions and informing applicants of post interview decisions;
• Assist in processing all applications for the Institutional Programs as needed;
• Keep current accurate records of accepted applicants entering in new class, including all demographics;
• Participate in and assist with the coordination of various annual college events: Commencement, White Coat Ceremony, On-Campus Day, Orientation and Open Houses;
• Represent the Institution at recruitment events, professional conferences, and meetings;
• Support Admissions Representatives in all Programs;
• Assist incoming students with Matriculation Packet, and assure its completion;
• Serve as back-up support to College Receptionist, on an as needed basis;
• Serve as Student Affairs support service for enrolled students;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
• Accept other duties assigned/needed for the Institution’s needs.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Must have excellent writing, organizational, interpersonal, and communication skills;
• Good analytical and problem‐solving skills;
• Knowledge of principles and practices of organization, planning, records management and general administration;
• Ability to communicate effectively;
• Ability to follow oral and written instructions;
• Must exhibit flexibility and be able to perform successfully when challenged by changing workflow priorities;
• Must have excellent customer service skills;
• Must be able to gain and maintain confidence and cooperation of faculty, administration, and students;
• Must be proficient in the use ofpersonal computers, audio/visual equipment, computer programs, such as Word, Excel, Outlook, and Internet access; fax machine; photocopier; telephone; other office equipment;
• Willingness to assume responsibility; initiate appropriate action; and maintain confidentiality;
• Knowledge of and ability to maintain confidentiality of patient (HIPAA) and student privacy (FERPA);
• Compliance with State and Federal Regulations and Safety Protocols (OSHA);
• Ability to be trained and certified on the Institutional Data System;
• Effective use of interpersonal and communications skills, including tact and diplomacy;
• Effective use of organizational and planning skills, including attention to detail and follow-through;
• Time management skills in assessing and prioritizing multiple tasks, projects, and demands;
• Willingness to maintain confidentiality of work-related information and materials;
• Establishing and maintaining effective working relationships;
• Willingness to be flexible and accept other duties needed/assigned; The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect in compliance with EEO rules and regulations;
• The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; and
• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.

MINIMUM QUALIFICATIONS: Education and experience equivalent to: Bachelor’s degree with a minimum of two to five (2-5) years of employment experience at a postsecondary educational institution. In addition, the successful candidate must have extensive administration experience in admissions.

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Erie, PA: Reliably commute or planning to relocate before starting work (Required)

Education:

• Master's (Required)

Experience:

• relevant work: 2 years (Required)

Work Location: In person

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