Provides administrative support for the operation of grant programs within the Community and Human Services Division, prepares and gathers data for various state and federal-mandated reports, and maintains files for grant programs including requests for payments and processing grant loan applications. Responds to applicant inquiries and provides required assistance.
Please note that this position is fully funded by grant funds. The expected duration of the grant funding is 12/31/2026. The position is funded for the duration of the grant and may be reduced or eliminated based on funding availability.

Processes grant loan applications.
Maintains files for grants programs including recipient information, bid process information and request for payments.
Ensures that programs remain in compliance by preparing state and federal-mandated reports including research and compilation of data/information, data entry, copying, mailing and filing.
May administer grant program specific to the Department/Division.
Establishes and maintains data in applicable financial and reporting systems; inputs data from subrecipients, vendors, fiscal staff, other Division employees and grant agencies into the systems; and translates to an internal schedule of expenditures for tracking/monitoring by fiscal personnel.
Aids and advices subrecipients/vendors on their specific projects regarding invoicing, documentation of form preparation and contract/grant compliance; ensures that subrecipients/vendors have the necessary information to comply with various regulations.
Processes/reviews grant loan applications; assists clients; completes income certifications; and prepares necessary closing documents.
Reviews and uploads vendor invoices into the system; enters case management information into the system.
Maintains vendor insurance and SAMS database.
Reads and ensures compliance monitoring with federal, state and local laws and regulations regarding specific grants program requirements.
Attends various training sessions presented by state and federal agencies to maintain skills.
Attends and participates in workshops, trainings, fairs, community meetings and public hearings as requested.
Prepares assigned portions of sub-recipient/vendor technical training such as invoicing, documentation of form preparation, contract compliance and compliance requirements.
Establishes and maintains automated and manual records and files.
Completes time sheets/records for payroll purposes and/or for billable hours.
Aids and informs internal and external callers and visitors regarding the division, its programs and services, and the administrative support functions; ensures that all program complaints are referred to the appropriate staff member or agency; and refers callers/visitors to appropriate staff as needed.

• High school diploma or GED required.
• One (1) year of related experience.
• Fingerprinting required.

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.