The Administrator to the Board position has direct responsibility for transcribing the official public records for the Board of County Commissioners public hearings. This position will perform diverse office management work. The Administrator to the Board supports the Deputy Director of Administration with County Commissioner operations. The following statements are illustrative of the essential function of the job.

The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The County reserves the right to modify or change the duties or essential functions of the job at any time.

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  Coordinates the operation of the Board of County Commissioner public hearings which may include but is not limited to, clerk and transcribe minutes, certify resolutions and ordinances, create Commissioner meeting packets, processing and purchasing of legal notices, Office scanning projects, maintenance of County ordinance books and coordination with external and internal stakeholders.
• Supervises a part time, non-exempt Clerk to the Board assistant, providing clear direction on work, reviewing work, training, and performing employee evaluations.
• Serves as the primary point of contact for all Office supply orders for all of the Branches and all of the Divisions. Communicates with Managers, Leadership, and supply vendors in verifying purchases and confirming needs in a timely manner.
• Serves as the project coordinator and primary point of contact for all Board of County Commission public hearing items, Planning Commission, Board of Review and Board of Adjustment.
• Responds to public inquiries, providing guidance and interpretation regarding ordinances, resolutions and Board of County Commissioner minutes.
• Technical expert of scanning software, and County rules and regulations pertaining to the County legislative process.
• Serves as the subject matter expert for Board of County Commissioners public hearings.
• Attends association and professional meetings to enhance and maintain knowledge of trends and developments in public hearings and communication, as determined necessary by the Chief Deputy Director and/or Clerk and Recorder.

• Recommends and implements solutions to issues affecting the Administrative team.
• Resolves difficult problems or customers within the Administrative team.
• Functions collaboratively when making Office decisions as a member of the Administrative team.

• Exhibits strong commitment to the highest level of ethical standards, compassion, empowerment, confidence, and innovation.
• Models the values and ethics of the County and leads by practicing and implementing Align Arapahoe initiatives.
• Acts as point of contact with various internal and external agencies including the Colorado County Clerk’s Association, software and hardware vendors, Facilities, Information Technology, and Board of County Commissioners.
• Shows initiative, a self-starter and works independently.
• Actively engaged as a team member, providing input and feedback.

• Develops long-range planning studies on management problems and assists with finding solutions to the problems.
• Ensures programs and projects keep to schedules and are accomplished within deadlines.

• Collaborates with the Deputy Director of Administration to meet organizational, functional and/or operational requirements.

• Thorough knowledge of County Charter, rules, regulations, procedures and forms applicable to the operation of the Administrative team and Board of County Commissioners.
• Communication skills, both oral and written, which enable courteous and diplomatic interactions with the public, vendors, staff, and other County divisions.
• Possess exceptional creative thinking and problem-solving skills.
• Strong ability to analyze data from multiple sources and report findings.
• Understanding of intermediate process analysis/development.
• High level of presentation skills with the ability to explain business processes/concepts effectively.
• Ability to exercise a high degree of interpersonal skills to influence persons at all levels.
• Ability to grasp complex and widely varied issues quickly, develop plans to implement actions to address the issues, and be able to communicate those issues in a clear, concise manner to management, peers, entities, and vendors.

Education and Experience:

• High School Diploma or GED is required.
• 3 years of Office Administration experience.

• Clerk to a Board of Directors experience.
• Bachelor’s degree in human resources, communications, public/business administration, or a related field.
  • A combination of education and experience may be considered.

Pre-Employment Additional Requirements:
This position requires successful completion of pre-employment background and motor vehicle checks.

WORK ENVIRONMENT:
Work is generally confined to a standard office environment.

PHYSICAL DEMANDS: The following are some of the physical demands commonly associated with this position.

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  Spends 50% of the time sitting and 50% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

BENEFITS:As a Regular Full-Time employee at Arapahoe County Government, you are eligible for benefits such as:

• Medical, Dental, and Vision Insurance
• Life and Supplemental Life Insurance
• Short and Long Term Disability
• Mandatory Pension Plan
• Deferred Compensation Plan
• Pre-paid Legal Services
• Vacation and Sick Leaves
• Holiday pay
• Training and Educational Reimbursement Opportunities