Summary/Objective

The Administrative Assistant is responsible for assisting in the day-to-day operations at the Dallas office.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Provide general administrative and clerical support to the Dallas office, including mailing, scanning, faxing, and copying

2. Answer phones, take messages and/or answers all routine and non-routine questions.

3. Order supplies, maintain uniform inventory and order when needed.

4. Handle the distribution of mail and FedEx shipments.

5. Organize the office calendar; including special events, i.e., employee birthdays, work anniversaries, client information, etc.

6. Oversee handling of waste management, apartments and truck/equipment repairs.

7. Monitor the day-to-day processing of work orders and overall customer service for assigned customer base.

8. Accept and update work orders; submit proposals as requested.

9. Research unsatisfactory or delayed work orders and tasks.

10. Enter new tasks and update information on current task.

11. Follow up with Operations Manager and Account Managers to confirm work has been completed.

12. Responsible for the initial COI requests from new Subcontractors.

13. Assist in preparing Subcontractor Agreements.

14. Works independently and within the operations team on special nonrecurring and ongoing projects.

15. Process completed tasks for billing to ensure line items have been entered appropriately.

16. Assist with onboarding visa holders at the assigned location.

17. Assist the Operations Manager and Account Managers with daily functions.

18. Establish, develop, maintain, and update filing system for assigned office.Retrieves information from files when needed.

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, multi-line telephone system, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m.

Travel

No travel is expected for this position.

Required Education and Experience

High school diploma or equivalent.

Bachelor’s degree preferred.

5 years of customer service or administrative experience.

Bilingual - Spanish

Additional Eligibility Qualifications

1. Professional demeanor and appearance

2. Strong verbal and written communication skills

3. Strong time management and organizational skills

4. Proficiency in MS Word, MS Excel and MS Outlook

5. Ability to work in a high-volume team environment

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Lewisville, TX 75057: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative: 5 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person

Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.