Penn State Schuylkill is seeking an Administrative Staff Assistant to join our team. Reporting to the Director of Student Affairs and Athletics, the Administrative Staff Assistant is responsible for providing support to the Director of Student Affairs and Athletics, as well as several other offices within the unit including Campus Life, Health Services, Counseling, Psychological Services, and Disability Services.

Typical Job Responsibilities:

• Coordinates employee and team travel arrangements including transportation and lodging needs.

• Prepares expense reports in SAP Concur for employee travel reimbursements and other purchases made on p-card.

• Order supplies through Shop OnLion or external vendors.

• Creates and reconciles purchase orders in SIMBA, and submits non-PO invoices for payment.

• Inputs journal entries for cash receipts, and generates reports to monitor expenditures for various cost centers/internal orders.

• Assists activity club advisors with club deposits and expenditure requests.

• Generates contracts for campus events prepares bid document spreadsheets and completes Certificate of Insurance forms.

• Performs general office duties such as greeting students and visitors, answering incoming phone calls and routing appropriately, scheduling meetings, and managing Outlook calendars. Assists the Health Services office by scheduling students for appointments with a nurse or physician and providing backup phone support.

• Utilizes Microsoft Office Suite and Canva to create flyers, invitations, award certificates, meeting materials, presentations, and spreadsheets as needed.

• Assists staff with planning and coordination of events such as athletic banquets/ceremonies, health fairs, and student activities.

• Enters events in 25Live to reserve rooms and resources on campus.

• Composes event descriptions and reviews/approves student events submissions in 25Live prior to publication on campus calendars.

• Arranges group meals/catering services for events. Sends event invitations and collects RSVPs.

• Ensures the PSS Athletics website and 25Live calendars are in-sync and have accurate game information.

Typical Education

• 1+ years of related experience

• High School Diploma or higher

• Or an equivalent combination of education and experience.

How to Apply

• Applicants must submit a cover letter and resumé.

Employment with the University will require successful completion of background checks in accordance with University policies .

Benefits

Penn State offers a generous benefits package that includes health insurance, dental and vision plans, retirement plans, a 75% tuition discount for full-time employees, their spouses, and children to attend any Penn State campus, and paid vacation and sick days. Information about benefits is available here: https://hr.psu.edu/benefits and a quick overview is available here: https://hr.psu.edu/sites/hr/files/FacultyStaffOverviewBenefits2021.pdf

Penn State Schuylkill

Penn State Schuylkill, located in East-Central Pennsylvania, is a four-year campus of the Pennsylvania State University with a mission to provide affordable high-quality education, research that improves lives, and community engagement. With just over 600 students, the campus offers the advantages of a small college; students build strong relationships with faculty and staff and are involved in clubs, research, community service, and intercollegiate athletics. Students can complete one of 13 four-or two-year degrees at the campus or the first two years of 160 Penn State degrees. Penn State Schuylkill is located in scenic Schuylkill County with a low cost of living, abundant outdoor recreational opportunities, and easy access to Philadelphia, New York City, and Washington, D.C. Closer medium and smaller cities include Hazleton, Lebanon, and Reading—each 30 miles away, with Allentown and Harrisburg being 40 and 50 miles from campus respectively. For additional information about Penn State Schuylkill, please visit our website at https://schuylkill.psu.edu .

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS

Schuylkill Haven, PA

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.