BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER I

Department of Family and Support Services

Number of Positions: 1

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in a large city department, OR administering personnel operations and supervising payroll and personnel processing functions for a small City department or for a bureau in a large City department, and performs related duties as required.

ESSENTIAL DUTIES

• Serves as a human resources liaison, administering personnel programs and carrying out personnel activities, personnel processing, and records maintenance.
• Works with hiring managers to coordinate the interviewing, hiring, and processing of departmental employees and new hires.
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and policies.
• Conducts new employee orientation and coordinates training and staff development activities.
• Interprets and explains personnel policies and procedures to managers and supervisors.
• Acts as liaison with other City departments regarding the processing of personnel actions and the administration of personnel programs.
• Updates personnel databases and reports
• Other duties as assigned.

THIS POSITION IS IN THE CAREER SERVICE

Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training and experience.

Selection Criteria

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral part of the interview will be selected

Preference will be given to candidates possessing the following:

• Previous experience with City Policies and Procedures
• Proficiency using Microsoft Office Suite
• Proficiency using Oracle/ CHIPPS or other HRIS systems

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer

City of Chicago Department of Human Resources

Brandon Johnson, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59p.m. CDT on 5/30/2023.