This position will support the Mental Health Department.

FLSA:
Non-Exempt

COMPENSATION SCHEDULE:
Link to https://www.cherrycreekschools.org/Page/2906
Educational Support Personnel Compensation

PAY GRADE:
Range 8

BENEFITS:
Our employee benefits package includes medical insurance, dental insurance, vision insurance, health savings accounts, flexible spending accounts, life insurance, accidental death and dismemberment, long term disability, critical illness insurance, and accident insurance. Visit our website for full details.

SUPERVISOR:
Central Department Director or designee.

SUMMARY:
Perform administrative office functions to ensure the smooth and efficient operation of the department administrative office. Relieve a central administration director of many administrative details. Provide administrative assistance to other department staff as needed. Must have sufficient knowledge of organization's structure, policies, and personnel to make administrative decisions, exercising independent judgment and discretion. Act as liaison of department as directed. Direct and review work of administrative staff as appropriate. May frequently take independent action. Work on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations. Assignments include the following central District departments: Advanced Academic and Gifted; Assessment and Performance; Athletics and Activities; Food and Nutrition Services; Human Resources; Inclusive Excellence; Language Supports and Services; Professional Learning; Safety and Security; Special Populations; STEM and Innovation; Supply Chain Management; and Transportation.

DUTIES AND RESPONSIBILITIES:
The following tasks describe the basic functions of the job; not all tasks may be performed by each employee. Duties and assignments may vary based on academic year. The following frequencies and percentage of time spent are approximations only.

• Provide administrative support to the department director and staff by updating electronically shared meeting documents, newsletters, and handbooks; scheduling and coordinating appointments, meetings, and facilities which may include major events and/or travel and lodging arrangements; maintaining and updating department master calendar; coordinating building use; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; and updating the department's webpage(s). [Daily, 20%]
• Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. [Daily, 15%]
• Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. [Daily, 15%]
• Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed. [Daily, 10%]
• Conduct research and compile and type statistical reports. [Daily, 10%]
• Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, professional growth, insurance, etc. File correspondence and other records. [Daily, 10%]
• Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. [Daily, 5%]
• Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. [Daily, 5%]
• Order and maintain supplies/inventory, and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. [Weekly, 3%]
• May complete basic monitoring of a department budget. [Weekly, 2%]
• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or School Support Para-Educator experience.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.
• Intermediate knowledge of common office application software.
• Intermediate knowledge of Microsoft Office.
• Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Intermediate verbal and written communication skills.
• Intermediate organizational skills.
• Advanced interpersonal relations skills.
• Ability to operate common office equipment.
• Ability to work alone and with others.
• Ability to write routine reports and correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.
• Ability to keep up-to-date technically and apply new knowledge to the job. Includes adapting to and mastering new system applications and processes as implemented by the district or department.
• Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds. Willingness to contribute to cultural diversity for educational enrichment.
• Ability to stay current with District policy, standards, and training in the areas of data quality, data privacy, and cyber-security with respect to student and staff data, and related information systems.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator.
• Ability to promote and follow Board of Education policies, District policies, and building and department procedures.
• Criminal background check and fingerprinting required for hire.

REQUIRED EXPERIENCE, CERTIFICATES, LICENSES, AND REGISTRATIONS:
All certifications, licenses, and registrations must be valid and unexpired.

• N/A

PREFERRED QUALIFICATIONS:

• Education and/or training beyond high school.
• Experience working in an educational environment.

PHYSICAL AND MENTAL DEMANDS/WORK ENVIRONMENT:

• Sedentary work.
• Moderate physical effort (lifting up to 25 pounds).
• Frequent bending and reaching.
• Occasional lifting, pulling, and pushing.
• Occasional standing and walking.
• Manual dexterity to operate a computer keyboard.
• Repetitive motions.
• Visual concentration and depth perception.
• Eye/hand coordination (e.g., typing, ten key).
• Speaking and hearing.
• Concentrated reading/writing/mathematics.
• Varying noise levels.
• May occasionally be exposed to outdoor weather conditions.
• Normal school district environment.

Last Updated: 2020/2021