Administrative Professional 1 20024621 Job at State of Ohio Jobs
Administrative Professional 1 20024621
(22000BCK)Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!
The Job Opportunity and Duties…
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Provides routine secretarial support to Unit Operations
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Types, proofreads, edits typed documents
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Copies, scans, distributes, posts and/or files correspondence, reports, memos, prepares (e.g., composes, types, obtains signatures) of various documents (e.g., performance evaluations, general correspondence)
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Relieves supervisor of routine administrative duties (e. g., independently composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
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Produces typed copy of staff correspondence, schedules, logs kites and types responses
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Researches, retrieves, and data entry information into DOTS Portal system or other applicable programs, directs telephone inquiries from the public to the appropriate staff member
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Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
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Interacts with other departments: provides information and compilation of data, receives, reviews and distributes all incoming mail, correspondence, and directives
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Provides clerical support for all functions (e.g., meetings, hearings, special projects)
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Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, Xeroxes documents and files, maintains calendars and itineraries)
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Coordinates and ensures processing of routine tasks: sets up and maintains (e.g., organizes, alphabetizes and files) correspondence, forms, reports
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Creates new files
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Purges records in accordance with applicable retention schedules, sorts mail, manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings, and provides clerical support to other offices as assigned.
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Performs other duties as assigned
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Serves on committees, attends meetings, seminars, conferences and in-services training classes as required
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Ensures work area is secure, clean and orderly
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Provides other related clerical support as required
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
- Or equivalent of Minimum Class Qualifications For Employment noted above
Knowledge of English grammar and composition; arithmetic that includes addition, subtraction, multiplication and division; records management; business communications; administrative practices and procedures*; general office practices and procedures; agency-specific office practices and procedures*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer and office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions and provide appropriate information or referral.
(*)Developed after employment.
Helpful Tips
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
You Also Need to Know
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. "Not applicable to current state employees".
This position may be subject to Federal Alcohol. Tobacco and Firearms (ATF) regulations that prohibit someone to carry, transport, or otherwise possess firearm(s) and/or ammunition from consuming marijuana, including medical marijuana. Medical marijuana is prohibited as a valid medical explanation for a positive drug test for final applicants in this position.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
Individuals under a federal or state weapons disability. This position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)
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