Administrative Coordinator Job at Ball State University
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Position Title
Administrative Coordinator
About this Opportunity
Information Systems and Operations Management in the Miller College of Business welcomes applications for an Administrative Coordinator.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our
Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Salary Grade
10
Wages Begin At
15.9
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Coordinate all departmental office operations; manage administrative workflow; supervise students and office-assigned graduate assistants.
Minimum Education
Associate’s degree or the equivalent of two years of additional experience will be accepted in lieu of an associate’s degree.
Minimum Experience
At least one year of office administration or related experience.
Minimum Other
Proficiency with Microsoft Word and Excel; strong communication skills.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Bachelor degree
Preferred Experience
Familiarity with Banner; experience working with budgets; supervisory experience.
Preferred Other
Position Title(s) Supervised
Students.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Info Systems & Operations Mgt:300060
Department Information
Department Email or Phone Number
qgu@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Oversee and organize office operations; perform administrative and secretarial duties; assist the department Chair in the preparation of a variety of college and university reports concerning such activities as program reviews, accrediting agency documentation, assignment reports and equipment requests.
Ranking
2
Job Duty
Monitor budget records for all departmental accounts; submit online purchase orders and receipts of goods and services; verify monthly copier and telephone expenses; prepare expenditure projections for budget requests; coordinate and follow-up departmental equipment requisitions; maintain records and monitor equipment repair process.
Ranking
3
Job Duty
Assist with class and instructor scheduling and course changes; negotiate space requests; input instructor updates and online permission approval; prepare postings for curricular revisions and new programs; process and record grade changes.
Ranking
4
Job Duty
Maintain departmental records, personal files, and databases to ensure compliance with university regulations; coordinate documentation for processing employment contracts and other personnel related forms and records.
Ranking
5
Job Duty
Manage and supervise department labs and student employees; security of lab facilities; scheduling and payroll; order lab supplies; maintain hardware and software inventory; coordinate computer classroom reservations.
Ranking
6
Job Duty
Provide information to students and faculty regarding major/minor requirements, course scheduling, registration, etc.; assist the department Chair in implementing departmental policies and procedures; compose memos and correspondence for the department Chair; oversee the use of departmental resources.
Ranking
7
Job Duty
Hire, train, assign, and evaluate student workers including graduate assistants; verify, monitor, and approve, work hours; act as liaison with other university offices, departments, and contacts from outside the university.
Ranking
8
Job Duty
Perform receptionist duties; greet and assist visitors,answer telephone calls, answer inquiries, and direct individuals.
Ranking
12
Job Duty
Perform other related duties as assigned.
Ranking
13
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202301208SF
Desired Start Date
05/01/2023
Position End Date (if temporary)
Open Date
03/24/2023
Close Date
04/06/2023
Open Until Filled
No
Special Instructions Summary
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