ADMINISTRATIVE COORDINATOR 4 Job at LSU Health Sciences Center New Orleans
Posting Details
Posting Summary
System Job Title
ADMINISTRATIVE COORDINATOR 4
Position Number
00017864
Appointment Type
Location-City
New Orleans
School/Division
STUDENT SERVICES-LSUHSC
Department
Registrar
Position Summary
Under broad supervision from the Administrative Program Manager, the incumbent will function at the advanced journey level to provide clerical and administrative support in the admission of students and maintenance of academic records for individuals enrolled at this institution. Primary responsibilities include the maintenance of academic records, and the interpretation and application of the academic policies of the Health Sciences Center and the LSU System. Incumbent will interface with the Directors of Student Affairs, Deans and officials from other colleges and universities. Incumbent must be able to function with a high degree of confidentiality and integrity.
Additional Position Information
LSU
Health Sciences Center New Orleans Registrar’s Office is seeking motivated applicants for the position of Administrative Coordinator 4.
Starting rate of pay is dependent upon applicants’ qualifications plus an additional $1 Longevity Pay for hours worked only.
Duties and Responsibilities include but are not limited to:
Starting rate of pay is dependent upon applicants’ qualifications plus an additional $1 Longevity Pay for hours worked only.
Duties and Responsibilities include but are not limited to:
- Collects, analyzes and determines the admissibility of documentation from external schools according to LSU System standards
- Processes authorized schedule changes, grades, and biographical data changes in students’ records
- Serves as lead worker for all duties related to residency certificates managed by the Office of the Registrar
- Manages communications with the residency coordinators in the School of Medicine to appropriately document program completion, develops and improves processes to automate the production of the certificates, ensures proper documentation is recorded in our office, and handles internal billing for costs associated with this project.
- Provides training and assistance to faculty on entering grades into PeopleSoft and other newly implemented procedures
- Support faculty in their role as academic advisors through information, training sessions, and materials
- Provides grade reports, official transcripts, and certifications of enrollment to the students and to the schools at the conclusion of a term or upon request via email.
- Interprets and applies federal law (Family Educational Rights and Privacy Act) (FERPA)
- Attends and coordinates meetings pertaining to updated processes and/or perspective processes
- Assist the commencement coordinator in the preparation, proofing, and printing of the ceremony program, diploma covers and diplomas
- Provides leadership and oversight to develop and maintain interfaces between computer data systems used by the School of Medicine and the Office of the Registrar
- Advise students regarding the deadline for drop/adds & withdrawal grades
Please list all relevant work experience and education in the Employment History of your application, this is vital to you qualifying for this vacancy.
Posting Detail Information
Posting Number
C00345P
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Posting Close Date
04/14/2023
Application Review Date to Begin
Open Until Filled
No
Special Instructions Summary
- This is a Civil Service Position.
- This position requires applicants to take a Civil Service test. If you have not taken the OSE 8500 test and received a passing score, please contact Civil Service to take the test before applying.
- Pre-employment Drug testing and Criminal Background check are required.
- To view the Civil Service Job Specifications, follow this link and enter the position title. Civil Service site.
- This position will require selected applicant to be in a probationary status for at least 6 months.
EEO Statement
LSU Health New Orleans is committed to leveraging diversity as an educational resource and an institutional core value. We seek candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity, affirmative action employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
About the School/Department
For further information about this vacancy contact:
Timethia Brown
LSU Health Sciences Center
HR Management Department
504-568-4835
Timethia Brown
LSU Health Sciences Center
HR Management Department
504-568-4835
Minimum Qualifications
Required Education
Other
If Other Required Education, please specify
none required
Field(s) of Study
Indicate the minimum number of years required to perform the job.
3.0
Indicate the type of experience required to perform the job.
clerical work was a major duty
Indicate if any combination of specific experience, training and education may be substituted for the required education or experience
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Did you list all of your work experience and education on your application? (If not, please add before submitting)
- Yes
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