Performs a full range of administrative support duties for a dealership location. Directs phone calls received to the appropriate personnel. Consistently exhibits Midwest Machinery Companys core values of Commitment, Passion, Progressiveness, Integrity, and Value Delivery.

Responsibilities:

• Receives visitors and telephone calls in a pleasant and efficient manner ensuring these individuals are directed to the proper parties within the dealership
• Prepares bank deposits and balances cash receipts
• Records standard accounts receivable entries on a daily and monthly basis
• Submits accounts payable invoices to Accounting Department
• Maintains accounts receivable records/data base records
• Distributes mail and maintains dealership files
• Prepares outgoing mail
• Drafts and types standard letters and memoranda as requested and prepares documents for distribution
• Provides administrative support to the sales, parts, and service department
• Orders office supplies for location personnel
• Maintain JDAIM data
• Collect sales tax exemption forms and forward to Accounting Department
• Interacts in a positive and respectful manner with customers and fellow employees
• Submits bi-weekly payroll hours to Accounting Department
• Process John Deere Financial contracts for sales staff
• Reviews purchase orders ensuring information is accurate and submits supporting paperwork to the Accounting Department
• Run errands for business as required
• Manage Thank You letters and send them to customers
• Stock, maintain and clean showroom products and display areas as directed
• Provide support for location functions (i.e., customer appreciation, birthday recognition, etc.)
• Miscellaneous filing and other administration support as directed.
• Assist in parts Department including but not limited to helping at the parts counter and putting away stock orders
• Return Warranty Parts as requested by manufacturers
• File all shortage and overage claims with manufacturers
• Assist Service Manager with administrative functions
• Shreds sensitive documents on a regular basis
• Manage location vending machines, including stocking, product selection, cash, etc.
• Performs other duties as assigned

Qualifications:

• Solid clerical expertise
• General accounting knowledge
• Strong people and communication skills
• Excellent organizational skills
• Ability to use standard desktop load applications such as Microsoft Office
• High School degree
• Experience in similar position of 3.5 years or longer
  

Physical, Mental and Other Requirements:

• Valid drivers license with an insurable driving record required
• Must pass a pre-employment background study and credit check
• Frequent bending and stooping
• Ability to lift up to 50 lbs.
• Ability to work extended hours and weekends as needed
• Work performed will be a mix of office, shop and outdoor environments