Administrative Assistant - ORMC Admin Operations - Days Job at Orlando Health
Position Summary:
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Administrator and Corporate Manager. Responsibilities:
Located on the downtown Orlando campus, Orlando Health Orlando Regional Medical Center (ORMC) has served the Central Florida area for more than 100 years. Orlando Health ORMC is the flagship hospital of the Orlando Health system and one of the largest tertiary facilities in the region, offering the most advanced care available for surgical, medical, rehabilitative and emergency care needs, including serving as Central Florida's only Level One Trauma Center. The hospital provides a comprehensive continuum of care through leading-edge technology and expertise in trauma, heart, vascular, stroke, neuroscience, oncology, surgery and orthopedic care. This excellence in care has earned the hospital recognition from U.S. News & World Report as a Best Regional Hospital in Central Florida and a "High Performing Hospital" in 13 adult procedures and conditions in the 2021-22 rankings as well as being named in the 2021 IBM Watson Health 100 Top Hospital’s list. Fourteen hospital units at Orlando Health ORMC currently hold Beacon Awards for Excellence for exceptional nursing care from the American Association of Critical-Care Nurses, making it one of the highest-earning adult hospitals in the state.
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Administrator and Corporate Manager.
- Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
- Screens calls and visitors.
- Operates copy machine and fax machine.
- Distributes incoming mail.
- Orders supplies.
- Establishes and maintains files and records on an ongoing basis.
- Conducts research, data collection, and some analysis of information.
- Schedules and maintains calendar of appointments.
- Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel
- Works independently on special projects.
- Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
- Creates, prepares and coordinates presentations, including charts, graphs, etc.
- Creates and maintains databases and spreadsheets.
- May assist in preparing and/or monitoring budget.
- Performs routine problem solving.
- Works with sensitive employee information and confidential organization information.
- Interacts professionally with all levels of management.
- Significant employee contact and customer service.
- May provide work direction to other clerical personnel within the department.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
- Maintains compliance with all Orlando Health policies and procedures.
Education/Training
High school diploma or equivalent.
Experience
Four (4) years clerical or secretarial experience.
High school diploma or equivalent.
Experience
Four (4) years clerical or secretarial experience.
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