Administrative Assistant II Job at Schoolcraft College
Schoolcraft College Livonia, MI 48152
$17.63 an hour
Job Summary
Schoolcraft College is in need of a skilled
Administrative Assistant II, who is able to use independent judgment to carry out procedures and can perform clerical and secretarial duties for appropriate personnel.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
Required Qualifications
- Thirty (30) college credits related to the position.
- One (1) year of experience as a secretary or related.
- General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry.
- Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software.
- Working knowledge and proficiency with Microsoft Word and Excel.
Preferred Qualifications
Physical Demands
Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role also involves moving objects of up to 10 lbs.
- Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
40
Salary
Minimum starting pay is $17.63/hour
Job Duties
Job Duty Name
1
Description of Job Duty
Types material from rough draft to final form, subject to review of content, using correct sentence structure, grammar, spelling, and punctuation.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
2
Description of Job Duty
Sets up and types tables, charts and graphs.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
3
Description of Job Duty
Drafts forms, composes and uses form letters, and compiles factual reports.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
4
Description of Job Duty
Requests, gathers, and/or provides factual information to appropriate personnel.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
5
Description of Job Duty
Screens mail and selects correspondence which may be handled by other than immediate supervisor and addressee.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
6
Description of Job Duty
Sets up and maintains record keeping and/or filing systems (including computer files).
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
7
Description of Job Duty
Allocates materials and information to the filing system.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
8
Description of Job Duty
Where required, performs receptionist duties.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
9
Description of Job Duty
Schedules appointments and makes travel arrangements for supervisor(s).
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
10
Description of Job Duty
Arranges for meetings and conferences.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
11
Description of Job Duty
Maintains appropriate budget records.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
12
Description of Job Duty
Where required, coordinates the functions of the offices(s) to which assigned.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
13
Description of Job Duty
Operates fax, copy machines, calculators, and other department-specific machines.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
14
Description of Job Duty
Performs related duties as assigned.
Essential Duty?
Yes
Percentage Of Time
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