Administrative Assistant

Applied Research Solutions is seeking a full-time Administrative Assistant, located at Hanscom Airforce Base, in Bedford, Massachusetts. The Administrative Assistant’s primary function will be to provide Administrative Support (e.g. provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). This includes but is not limited to staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications, while supporting the EPASS Program.

Responsibilities include:

Ensures leadership is kept informed on all issues of interest that relate to the mission of the division. Monitors progress toward accomplishment of various taskings and initiatives.

Provides support by supplying the information and background for the preparation of program events.

Drafts documents for the approval and signature of leadership. Disseminates program policy and specific initiative guidance for members of the organization. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings

Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.

Maintains scheduling documents and requirements for video and online conferencing set up and execution. This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.

Provides travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, chapter 2, Para 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation. They may not certify/approve CBA invoices, and their appointment must specify this restriction.

Other duties as assigned.

Qualifications/Technical Experience Requirements:

Must be a U.S. Citizen

5+ years of experience in an office environment

Bachelor's Degree preferred, preferably in Business Management.

Secret Clearance required or eligibility to obtain a DoD Clearance.

Knowledge and experience with the MS Office Suite.

Slide presentations on Power Point; experience on SharePoint helpful.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Job Type: Full-time

Pay: $21.00 - $32.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Concord, MA 01742: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 5 years (Required)

Work Location: Hybrid remote in Concord, MA 01742

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