Job title

Administrative Assistant

Reports to

Owners

Job purpose

The Administrative Assistant will provide support to the owners, our managers and employees. They will also assist in daily office needs, reporting, payroll and our general administrative activities.

Duties and responsibilities

• Answer and direct phone calls, and slack messages
• Organize and schedule appointments
• Send reminders to owners, management and employees
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Correspond with Management to complete assigned tasks
• Submit and reconcile various reports
• Act as the point of contact for owners
• Maintain confidentiality of all documents and reports

Qualifications

• Quick and independent learner
• Ability to self motivate
• Success achieving and surpassing sales goals
• Organized and orderly
• Excellent technical, problem solving, and analytical skills
• Exceptional organizational skills
• Strong written and oral communication skills
• Proficient in Microsoft Office
• Work well in team environment
• Ability to work flexible hours, including weekends and holidays
• High school diploma or GED
• Valid Driver’s License
• Ability to pass driving, drug, and background screening

Working conditions

This position requires working alone, shift work, working outdoors, and working with challenging customers.

Physical requirements

Be able to lift up to 15 lbs. on a regular basis.

Direct reports

None

Job Type: Full-time

Pay: $18.50 - $19.50 per hour

Benefits:

• 401(k)
• Employee discount
• Flexible schedule

Schedule:

• 8 hour shift
• Holidays
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Fresno, CA 93720: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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