Reports to the President at the Dennison Office Location.

Job Duties:

The Administrative Assistant reports directly to the President but works independently performing a wide range of complex and confidential administrative and clerical support duties. The position requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Also required is knowledge of the Bank and departmental policies and procedures. The position includes responsibility to executive office management as appropriate.

• Utmost professional attire and posture
• Sets up meetings, conferences, and conference calls when necessary
• Performs regular clerical duties, as needed, including providing telephone support, screening visitors, arranging and scheduling meetings/appointments, errands as necessary for the President and or Senior Team
• Obtains additional information, emails, copies, as needed, to complete reports on sensitive or special management communications
• Processes correspondence, files, records and minutes and performs other specific duties for management staff
• Coordinates official On & Off boarding of new employee
• Creates and distributes employee monthly newsletter
• Helps create quarterly newsletter from the President
• Trouble shoots equipment issues
• Orders all offices supplies from Staples and other vendor orders
• Link between the Bank’s departments for a smooth workflow
• Provides Structure to all Bank employees when needed
• Plan and organize meetings and training
• Manages the Bank’s apparel inventory
• Prepares board packet and meeting information for the Board of Director’s on behalf of the President
• Solid understanding of bank products, answers questions for customers and employees providing exceptional customer service
• Helps open and close the Bank when necessary
• Works beyond business hours when necessary
• Involved in the community and refers business to the Bank
• Helps service HSA accounts
• Manages Accounts Payables
• Any additional duties requested by President, Board and/or Senior Management
• Other duties as assigned

Characteristics/Requirements:

• 3+ years work experience as an Executive Assistant or similar role.
• High School Diploma
• Professional appearance & Excellent interpersonal skills
• Efficient MS Office knowledge
• Confidential, strong work ethic and easily adapts to change
• Self-directed motivation
• Superior organizational skills including attention to detail
• Excellent verbal and communication skills
• Adapts easily to change
• Time management skills