Administrative Assistant Job at Texas Tech Unv Hlth Sci Ctr El Paso
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Sr Admin Assistant (Dental School/Alberta)
Position Description
Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.
Requisition ID
33590BR
Work Location
El Paso
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Campus
HSC - El Paso
Department
Woody L. Hunt SDM Admin ELP
Major/Essential Functions
Provide daily administrative support for the Office of the Dean; general support for faculty and staff of the WLHSDM; and troubleshoot other administrative support needs with minimal supervision
Incumbent will be expected to perform technical program assistance work to include coordinating travel arrangements, maintain electronic calendar for appointments; provide customer service by answering department telephones, greet and direct guests and visitors; and receive and distribute mail and deliveries in a timely manner
This position will also determine the type of A/V support required for all events and educational activities, providing support by reserving rooms, submitting facilities and A/V equipment work orders and manage the catering for all meetings/events
Serve as a shopper on TechBuy for purchasing needs of the Office of the Dean. As such, incumbent will also serve as a delegate for the Property Management Inventory System by ensuring that all equipment is tagged, verified and confirmed during the annual inventory certification period for required items
Incumbent will hold the procurement card and reconcile in a timely manner for purchases on behalf of the Office of the Dean
Manage all Unit Safety Officer duties as assigned while working closely with the Department of Safety Services
Perform tasks as directed by supervisor when required
Required Qualifications
Bachelor's degree in clerical/administrative area
Two years progressively responsible administrative or related experience, including one-year supervisory experience
Additional job related experience may substitute for required education on a year-for-year basis
Preferred Qualifications
Proficient in MS Access, Word, Excel, PowerPoint, and Outlook. Excellent written and oral communication skills
Excellent typing and note-taking skills. Exceptional customer service skills
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV
Optional Attachments
Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
Executive and Admin Assistants
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, RP, YN
Job Expires
05/30/2023
Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Sr Admin Assistant (Dental School/Alberta)
Position Description
Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.
Requisition ID
33590BR
Work Location
El Paso
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Campus
HSC - El Paso
Department
Woody L. Hunt SDM Admin ELP
Major/Essential Functions
Provide daily administrative support for the Office of the Dean; general support for faculty and staff of the WLHSDM; and troubleshoot other administrative support needs with minimal supervision
Incumbent will be expected to perform technical program assistance work to include coordinating travel arrangements, maintain electronic calendar for appointments; provide customer service by answering department telephones, greet and direct guests and visitors; and receive and distribute mail and deliveries in a timely manner
This position will also determine the type of A/V support required for all events and educational activities, providing support by reserving rooms, submitting facilities and A/V equipment work orders and manage the catering for all meetings/events
Serve as a shopper on TechBuy for purchasing needs of the Office of the Dean. As such, incumbent will also serve as a delegate for the Property Management Inventory System by ensuring that all equipment is tagged, verified and confirmed during the annual inventory certification period for required items
Incumbent will hold the procurement card and reconcile in a timely manner for purchases on behalf of the Office of the Dean
Manage all Unit Safety Officer duties as assigned while working closely with the Department of Safety Services
Perform tasks as directed by supervisor when required
Required Qualifications
Bachelor's degree in clerical/administrative area
Two years progressively responsible administrative or related experience, including one-year supervisory experience
Additional job related experience may substitute for required education on a year-for-year basis
Preferred Qualifications
Proficient in MS Access, Word, Excel, PowerPoint, and Outlook. Excellent written and oral communication skills
Excellent typing and note-taking skills. Exceptional customer service skills
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV
Optional Attachments
Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
Executive and Admin Assistants
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, RP, YN
Job Expires
05/30/2023
Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.