Position: Administrative Assistant

Location: Eden Prairie, MN

Exemption Status: Non-Exempt

Division/Department: Administrative

Why Join Us

Our brands, both young and mature, now have 70 years of experience to draw upon as they optimize manufacturing efficiency, perfect distribution, and lead the industry. And with that, we’re now able to innovate faster and more effectively deliver the highest-quality products to the marketplace. As a result, Pinnacle Climate Technologies is home to brands that are recognized worldwide for reliability, durability, and innovation. At Pinnacle–We make it possible.

Position Summary

According to the Pinnacle’s company values of Customer Focus, Team Player, Positive Attitude, Accountable & Dependable, and Do the Right Thing the Administrative Assistant is responsible to support the Company President and Executive Leadership Team to allow them to be effective and productive. Provide a broad range of professional administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. Assist to build and maintain structure in busy schedules, plan and execute internal and external meetings and events, coordinate travel, and execute varied administrative work. This position will require initiative, judgment, and independent decision-making skills, along with the ability to handle confidential matters.

Qualifications and Skills

• Bachelor’s degree in Administration, Marketing, Business, or equivalent education and experience preferred
• 5-7 years of experience supporting organizational executives, with 2+ years in a senior administrator/executive assistant role
• Proficient PC skills with all Microsoft software, especially PowerPoint, Excel, and Outlook.
• Strong written and verbal communication skills
• Ability to work under pressure while maintaining a professional and cooperative attitude.
• Collaborative approach, working across departments and with the executive leadership team.
• Ability to maintain confidentiality
• Independent judgment and decision making
• Ability and willingness to learn and understand our market, customers, products, and operations
• Ability to operate with a sense of urgency in a fast-paced environment

Primary Responsibilities:

• Act as an extension of the executive team - anticipating needs, solving problems, and assisting with projects.
• Provides administrative support, including but not limited to coordinating and preparing presentations and correspondence for meetings with both internal and external stakeholders, such as executive-level strategy meetings, board meetings, employee meetings, communications, and others as needed.
• Manage the CEO’s calendar and time, ensuring that issues are shared with the members of the Executive Leadership team and others, as appropriate, for resolution and in a manner that makes the most strategic, productive, and efficient use of his time.
• Coordinate internal and external meetings, travel arrangements, and meeting logistics for the CEO and Leadership team. Ensure that the CEO is fully briefed and prepared for meetings and trips.
• Assist the CEO with correspondence and task management; anticipate upcoming tasks and deadlines and ensure deadlines are met, and assist in prioritizing demands on the CEO’s time.
• Organize critical information and make recommendations to allow the CEO to make informed decisions.
• Research, compile and prepare materials for meetings and presentations; schedule pre-event briefing, planning, and preparation meetings with others as necessary.
• Support all Board of Directors work. Participate actively with CEO planning and executing meetings, events, and communication.
• Become familiar with department functions to communicate them effectively and accurately.
• Manage special projects and must have the ability to incorporate creative approaches by taking initiative and working independently.
• Organizes and maintains confidential files and records of the Company with a high level of confidentiality.
• Oversee expense processing and management for CEO including management of Concur receipts.
• Manage timecards and time off requests for direct reports of the CEO.
• Participate and support organization-wide activities, events, and priorities in partnership with the Human Resources Department. Participate as an active member of the company social committee.
• Other assignments as requested and required

Reporting Relationship

Reports to CEO and supports the leadership team

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; talk or hear, and use hands to handle, or touch objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend or reach above the shoulders.

About Us

Pinnacle Climate Technologies (PCT) invents, develops, and manufactures heating and ventilation solutions through commercial, industrial, agricultural, DIY, and other retail channels throughout the world. With manufacturing in North America and Asia, PCT serves a diverse customer base in over 25 countries, on every continent. With brands that include Master®, Schaefer®, Remington®, ProTemp®, Americ®, and STANLEY®, PCT is positioned as the global leader in industrial/construction heat and portable ventilation products.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, national origin, or other legally protected classifications.