Introduction

Do you have the career opportunities as an Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Healthcare which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as an Administrative Assistant where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

As part of the ITG Administrative Support Team, this position provides administrative support to assigned executives, management and staff. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.

MAJOR RESPONSIBILITIES

Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.

Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.

Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc. Assist in onboarding new employees, contractors and vendors.

Track and report on space utilization in assigned area of responsibility

Maintain Outlook distribution lists

Code and coordinate all invoices through the approval process. Review and allocate expenses through the amex@work reconciliation tool monthly.

Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.

Order supplies for department; monitor associated expenses in relation to the budget

Arrange travel as needed, including booking and creating itineraries. Prepare expense reports upon request

Report PTO/EIB for assigned area of responsibility on a monthly basis.

Attend meetings, draft meeting minutes and distribute outcomes as requested.

Produce reports as needed from Planview and Heathstream. Assign courses and learning events.

Create and maintain Atlas team rooms as needed

Records management

Ability to handle confidential information appropriately

Proficient at Microsoft Word, Excel, Outlook and Power Point.

High degree of flexibility required

Good interpersonal skills

Good organizational skills

Ability to multi-task and work independently with minimal supervision

Detail oriented

Ability to effectively communicate

Ability to work and participate in a team environment within and across departments. Demonstrate service oriented mindset.

Some overtime may be required

What qualifications you will need:

EDUCATION

Bachelor’s Degree - Preferred

RELEVANT EXPERIENCE

3 or more years experience in administrative support

Other preferred/required experience

Experience supporting executive management

SPECIAL SKILLS / QUALIFICATIONS

Service and Quality Excellence: Ability to demonstrate an uncompromising commitment to delivering exceptional care to create an unmatched value proposition for our patients - Required

Honor our Mission and Values: Ability to build trust and act with authenticity to cultivate a culture of integrity, inclusion, and mutual respect - Required

Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, community and HCA Healthcare - Required

Attain and Leverage Strategic Relationships: Ability to develop and strengthen collaborative relationships with both internal and external stakeholders to advance the care of our patients and the growth of HCA Healthcare - Required

Lead and Develop Others: Ability to lead others to accomplish organizational goals and objectives; provide meaningful coaching and mentoring to increase the capabilities of individuals and teams and drive employee engagement - Required

Communicate with Impact: Ability to deliver information in a clear, concise, and compelling manner to effectively engage others and achieve desired results - Required

Achieve Success through Change: Ability to identify opportunities for improvement and innovation, remove barriers and resistance, and enable desired behaviors - Required

Drive Execution and Financial Results: Ability to commit to the success and financial wellbeing of HCA Healthcare by challenging others to excel and hold themselves and others accountable for achieving results - Required

PHYSICAL DEMANDS/WORKING CONDITIONS

Typical office environment including prolonged sitting at desk/computer.

ITG transforms healthcare and gives people healthier tomorrows. We deliver information technology strategy, support, and solutions. ITG improve and enhance patient care and business operations. We deliver services at administrative locations, data centers, and hospitals. The facilities we support are located in 20+ states and the United Kingdom. Our team works to move healthcare forward. We do this by seeking, embracing, developing, and delivering technology for patient care.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.