Project Overview

Administrative support is needed for the Advanced Grid Innovation Laboratory for Energy (AGILe) is a world-class power systems laboratory, with a simulation and testing facility,

Job Functions & Responsibilities

• Pre-registering Visitors Gathering the information needed to register individuals and sending it to CNSE Security in advance of visit.
• Completing any additional paperwork that might be needed for visitors/visits
• Arranging/Catering/Placing order Meeting the delivery person & escorting them through the building
• Setting up the food
• Cleaning up the food Setting up the conference room/NOC
• Adding tables and chairs
• Setting up the screens
• Putting people in contact with each other for necessary assistance
• Putting up new signs around office ProCard
• Monthly Statement Conference/Event Reigstrations/Professional membership
• Trainings Office Supplies Catered Lunches
• Weekly cleaning services for the kitchen area
• SAP Enter purchase requisition and work with business unit internal processes to deliver the PR to SSM
• Generate expense reports Office Contact for client
• Support/Coordinate/request general office IT maintenance
• Coordinate/request any other client supported maintenance Zen Tenant Meetings (Bi-monthly)
• Fowarding CNSE notification emails to everyone with a space in the office Office Contact for CNSE Security & NY Creates Tenant Relations
• Contact/Notified when someone needs to enter our office
• Contact if CNSE has questions about office or the number of people reporting to the office
• Contacted when we have visitors arrive
• Contacted if the fleet car needs to be moved (or if the lights are left on)
• Contacted if someone from our office parks in the wrong spot in the parking lot
• Contact CNSE Security if someone else had parked in our parking spots
• Contact for office for any general questions or issues
• Work with Tenant Relations Office to update the Tenant List Annually confirm list of access badges to be renewed for following year
• Notify Access Control, collect and return CNSE ID badages for anyone who no longer needs access to CNSE campus
• Liaison between CNSE
• Mailroom and everyone in office when there are deliveries
• Liaison between CNSE maintenance and office when anything needs to be fixed, hung on the walls, etc.
• Onboarding New Staff (CNSE)
• Sending completed (by CNSE Approved Sponsor) paperwork to Access Control
• Sending link to CNSE Orientation Safety Training to new personnel to complete and notify them they have to send the passed test results to CNSE
• EHS Office/Email Notifying new personnel of car/parking information Parking Decal Form needs to be completed and returned to Access Control for processing
• Once form has been processed the parking decal will need to be pick up from Access Control (like the CNSE ID Badge)
• Once parking decal has been picked up personel can only park in client reserved spots or unmarked parking spots

Skills

• Excellent personal computing skills, including proficiency with spreadsheets, word processors, databases, and project management software;
• Excellent interpersonal skills; good written and verbal communication skills;
• Ability to work as part of a high-performing team;
• Demonstrated high level of personal motivation, foresight, and good judgment;
• 5 years of prior experience working as an administrative assistant
• Preferably experience working in utilities or other related industry

Job Types: Contract, Temporary

Salary: $18.00 - $20.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• White Plains, NY 10601: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What's your email address?

Work Location: In person

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