Administrative Assistant Job at Bering Straits Native Corporation (BSNC)
This requisition is continuously posted due to the frequent nature of openings and it is also intended to create a pool of qualified applicants who will be interviewed for openings as they occur. If you are qualified for the position, please apply and you will be contacted when a position opens. Please note that a position may not be immediately available – time frames vary. Hiring Managers strive to reach out to all candidates with periodic updates when an opening becomes available . If you wish to be removed from consideration, please log into your account and click on "Withdraw" next to the job title in the Dashboard page.
Answer phones- Create maintenance requests as requested by customers internally or externally of the company
- Set up contract files for new projects
- Assist in payroll or invoicing when needed
- Work Order tracking and Data Entry
- Customer Invoicing
- Post Payments
- Provide clerical and data entry support for the SVI Trucking Foreman, Shop Foreman, and Manager
- Provide assistance with HR, projecty account setup services and Cost/project coding
- Assist in reviewing job cost reports, budgets and other financial reports
- Assist the business manager with accounting duties in various BSNC subsidiarites/partnerships
- Assist the Business Manager in maintaining and recording Nome assets
- Collections
- Maintaining Customer Relations
- Inventory Control
- Travel and Expense Report preparation
- Other duties as assigned
Qualifications:
High School Diploma or equivalent- Excellent Written and Oral Skills
- Ability to learn SharePoint and Deltek
NECESSARY PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
COVID VACCINATION REQUIREMENTS
- This position is not currently subject to federal or company requirements regarding COVID-19 vaccination or regular testing; but this is subject to change at any time. Employees are expected to comply with all current and future federal and company requirements.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
- This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Example: Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
- Hires and supervises direct reports.
- No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.
Equal Opportunity Employer/Veterans/Disabled
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
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