Requisition ID: 267054

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Oak Ridge, TN

Project Description:

Bechtel National, Inc. (BNI), Bechtel’s government services business, is one of the top providers to departments and agencies of the U.S. and British governments. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security. This position will provide support to the Uranium Processing Facility (UPF) located at the Y-12 National Security Complex in Oak Ridge, Tennessee.

UPF is a multi-year, multi-billion dollar project and will be a first-of-its-kind complex for enriched uranium operations in support of Y-12 missions. UPF is one of the Department of Energy’s largest investments in Tennessee since the Manhattan Project and one of the National Nuclear Security Administration’s largest construction projects. When complete, UPF will: replace a 70-year-old facility with modern buildings, reduce operational costs and energy consumption, improve worker safety, and provide enriched uranium capabilities well into the future.

The UPF project works on a variety of schedules based on area of support. Examples of typical schedules include 5/8s or 9/80s and may be changed to support project needs. Start times are flexible but the standard work week is: Monday – Friday 7:00 am to 4:30 pm. The work location includes onsite construction facilities as well as offsite office facilities, position can be assigned to any work location and can be changed to support project need.

Eligibility for this position requires US citizenship; successful candidate must provide proof of US citizenship in order to obtain badge access to the site. Candidate must complete security questionnaire and successfully clear site access requirements check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be able to obtain a security clearance, as applicable.

Role Overview:

Works independently to provide administrative support of a responsible and confidential nature to assist UPF senior management. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and pro-actively works to resolve issues. Relieves senior managers of daily work activities through the handing and referral of action items. Involved in matters of a highly sensitive and confidential nature. This position is currently located at the 1060 Commerce Drive office.

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  Keep abreast of key issues, commitments and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, whether semi-technical or non-technical in scope. Compile, analyze and prepare or help prepare information for presentations, studies or reports.
• Maintain file of important matters for manager’s attention.
• Responsible for independently monitoring all follow-up actions to ensure completion.
• Coordinate complex travel arrangements and travel itineraries. Prepare detailed expense reports utilizing Concur or other expense software.
• Assist employees with standard Bechtel forms.
• Coordinate requests from client, manager and in-house personnel.
• Coordinate and organize meetings, conference calls and video conferences; arrange for conference rooms, and equipment as needed. Prepare, collect, review and distribute meeting agendas, information packets and taking of meeting minutes. May operate a variety of audiovisual equipment.
• Prepare and proofread standard forms, correspondence, reports, etc. Assemble, copy and distribute documentation packages. Receive, sort, and distribute mail; process incoming and outgoing facsimilies, transmittals and correspondence.
• Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures. Documents must be formatted for an executive level audience.
• Screen phone calls and visitors. Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to management.
• Create and maintain logs and track documentation. Set-up and/or maintain electronic and hard copy files.
• With an understanding of UPF’s goals and priorities and the manager’s commitments, compose and distribute complex correspondence using provided software applications.
• Independently anticipate problems / changing priorities and alert manager as appropriate.
• Independently schedule and reschedule appointments on the basis of the manager’s commitments and priorities.
• Determine action on important or emergency matters or know whom to contact in absence of manager(s).
• Accurately maintain UPF employee data for your department, tracking and providing reminders to employees as needed. This data may include badging, training, and HR and OAS required data entry.
• Use of individual judgement and initiative in relation to assigned tasks.
• May handle highly sensitive, business proprietary information.
• Must be able to work effectively in an extremely high-paced, high-energy environment.
• Must be flexible and willing to adjust to changing priorities.
• Ensure administrative coverage during absences.
• Operate standard office equipment, including automation tools.
• Keep abreast of advances in relevant office automation technology, equipment and software applications.
• Must be able to work daily overtime, and additional overtime on short notice.
• Performs other O&AS tasks as required.

Basic Qualifications:

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  Level I: High school diploma or equivalent and 5 years of relevant experience.
• Level II: Bachelor’s degree, or in lieu of degree, 6 years of progressive, related work experience
• Must be a U.S. Citizen
• Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.
• Must be able to obtain security badge for access to work location.

Minimum Qualifications:

• Must be able to demonstrate intermediate to advanced proficiency in the Microsoft 2010 suite of products (Word, Excel, Outlook and PowerPoint). A skills assessment will be administered to test proficiency.
• Must have excellent written skills including spelling, grammar, punctuation and proper use of syntax. A skills assessment will be administered to test proficiency.
• Must have excellent verbal communication skills; must be able to effectively communicate with project team members.
• Demonstrated knowledge of administrative functions (office equipment, answering manager’s phones, filing systems and common office procedures).
• Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
• Must be detail oriented.
• Must be proactive, have above average organizational skills, use individual initiative and follow assignments through completion.
• Proven administrative capability including the ability to multi-task while maintaining attention to detail and accuracy.
• Must be able to operate effectively in an extremely fast-paced, high-energy environment.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Must be able to effectively work with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
• Ability to coordinate executive-level meetings.
• Ability to extract, compile, and assemble data for the preparation of reports/presentations.
• Must be willing and able to work overtime with little or no notice.
• Effective communication, teamwork, and interpersonal skills.
• Must be able to maintain confidentiality and exercise a high degree of individual discretion, diplomacy, judgement and accuracy.

Preferred Qualifications:

• Knowledge of technical vocabularies and terminology common to the Engineering, Procurement and construction environment.
• Ability to provide clear direction to others.
• Current experience and knowledge of UPF processes and procedures.
• Knowledge of Bechtel’s organizational structure, functions and procedures.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.