All staff employed by the OIC must be fully vaccinated against COVID-19 as a condition of employment. Staff precluded from vaccinations due to medical conditions and/or sincerely held religious beliefs will have opportunity to engage with Human Resources to explore reasonable accommodation. Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels. Proof of vaccination will be verified prior to your first day of employment by a member of the Human Resources Department.

For Open Continuous or Until Filled add: This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date on April 11, 2023. It is in the applicant’s best interest to submit materials as soon as possible.

OIC CAREER OPPORTUNITY

The Office of the Insurance Commissioner (OIC) is seeking a motivated and qualified individual to fill a, Administrative Assistant 4 position. This position is assigned to the Company Supervision Division, located in our Tumwater office.

This position provides the principal administrative support to the Deputy Commissioner for the Company Supervision Division, the Financial Analysis section, and manager of the Holding Company section. This position is responsible for, but not limited to, planning, and implementing management projects, assignments, and functions to ensure they are on track to meet their strategic and business objectives.

If you have an adeptness for technology, strong written and verbal communications skills, the ability to think strategically and be adaptable, and enjoy interacting with people, organization, the diversity of tasks a day brings and even the unexpected challenges tomorrow brings, please apply and become part of our dynamic team.

This recruitment may be used to establish a qualified pool of candidates for Administrative Assistant 4 vacancies in the next sixty days.

This is a Washington General Service position. The annual salary range for this position is $44,808 - $60,156.

AGENCY PROFILE AND VALUES

The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.

With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.

Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.

We value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.

To learn more about this agency, we invite you to visit our website at http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here.

BENEFITS OF WORKING FOR OIC

Washington State offers one of the most competitive benefits packages in the nation. We offer a great selection of health and retirement plans, paid leave, and compensation benefits for you and your family.

Additional Benefits:

• 
  Wellness programs.
• Dependent care assistance.
• Washington State Employee Assistance Program.
• Federal Social Security and Medicare systems.
• Additional Leave; Leave Sharing, Parental Leave, Family and Medical Leave Act (FMLA), Leave Without Pay.
• Deferred Compensation (supplemental retirement plan).
• Training and development opportunities, including tuition reimbursement.
• Program for Public Service Loan Forgiveness (if applicable)
• Free parking at our main office in Tumwater.
• A stable funding source that does not rely on the state's general fund.
• The fulfillment of public service.
• Excellent work-life balance.
• Flexible work schedules and telework opportunities.
• Commitment to diversity in the workplace and support one another with respect and trust.
• Free Thurston County Transit public transportation.

The duties of this position are, but are not limited to:

• 
  Draft correspondence, maintain the Deputy’s calendar, and schedule and arrange meetings.
• Set priorities; prioritize, manage, and direct incoming assignments.
• Attend meeting on behalf of the assigned program areas or the Deputy.
• Assist Division Deputy with annual performance review cycle to ensure timely completion.
• Maintain Division Deputy’s files including supervisory files.
• Serve as liaison between Division Deputy and other staff.
• Supervise a team, to include administrative and office support to the division.

• High school diploma or GED

• Four (4) years of progressively responsible experience in a project, program, or operation.

• Intermediate skill level in the Microsoft suite of products - Word, Excel, and Outlook.
• Basic skills with Adobe Acrobat DC
• Type at least 40 words per minute.
• One year of experience scheduling meetings with multiple attendees who have limited availability, both internal and external.

• A Bachelor’s degree in public administration, business administration or closely allied field.
• Two years’ experience supporting and executive within an office environment.
• Experience working in web programs such as Drupal.
• Experience working in I-Site for posting disciplinary actions against insurance companies.
• Experience working in SIMBA.

How to Apply: Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.

Please provide three (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.

General suggestions for creating a good application:

• 
  Read the job posting very carefully. Find out as much as you can about the position.
• Make sure you are very diligent in following all the application instructions. Include all requested documentation.
• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
• Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
• Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
• Make sure your application reflects your best writing.

• This position is represented by the Washington Federation of State Employees (WFSE).
• State law (RCW 48.02.090[5]) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law.
• If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
• If a degree was awarded outside the United States, candidates must provide a credential evaluation report.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• If claiming veteran status, please send your DD 214 to recruitment@oic.wa.gov with AA4 - CS in the subject line. Please do not attach the DD 214 to your application materials. Please black out personally identifiable data such as social security numbers.
• The Office of Insurance Commissioner is an equal opportunity employer. Auxiliary aides and services are available upon request to individuals with disabilities. Please contact the recruiter listed above.
• If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at (855) 524-5627.
• For general questions regarding applying for jobs, contact the recruiter or careershelp@des.wa.gov.