Position Summary

Provides a wide range of high-level administrative support and assistance.

Primary/Essential Responsibilities and Duties

· Prepares and edits correspondence, communications, presentations and other documents

· Conducts research, assembles and analyzes data to prepare reports and documents

· Manages and maintains travel schedules and appointments

· Arranges and coordinates conference calls, meetings and events

· Records, transcribes and distributes minutes of meetings

· Monitors incoming communications; prepares responses to correspondence containing routine inquiries

· Reviews and analyzes incoming memos, submissions, and reports to determine their significance and distributes accordingly

· Answers and manages a high volume of incoming calls

· Opens, sorts, and distributes incoming correspondence, email, scans and faxes

· Handles internal and external requests for information

· Receives, greets and interacts with incoming visitors; determines whether or not visitors should be given access to specific individuals

· Interacts with external clients and vendors

General/Other Responsibilities and Duties

· Files and retrieves documents, records, reports and reference materials

· Performs clerical duties such as photocopying, scanning and faxing

· Reviews operating practices and suggests improvements

· Performs special projects as requested

Required Skills and Qualifications

· High school diploma; College degree (Associate’s or Bachelor’s) preferred

· A minimum of 5 years’ experience providing administrative support at the executive level

· Experience with standard office administrative practices and procedures and clerical duties

· Ability to exercise judgment, make decisions, and work independently

· Ability to safeguard highly confidential information and to perform with a high level of discretion, professionalism, and integrity

· Strong interpersonal, written and verbal communication, and telephone/customer service skills

· Ability to handle and prioritize multiple tasks simultaneously in a fast paced, high pressure environment

· Ability to handle complicated calendars and travel itineraries

· Strong planning and organizational skills and the ability to meet deadlines

· Advanced proficiency in Microsoft Office suite

Physical Requirements and Working Conditions

· Works in an office environment

· Frequently sits for long periods of time

· Frequently speaks, reads, writes and uses a computer keyboard

· May require occasional standing, walking, lifting, stooping, or bending

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• On call
• Overtime
• Weekend availability

Ability to commute/relocate:

• Jacksonville, FL 32256: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person

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