Acquisitions Assistant 1 Job at Yale University
Library - Monographic Latin Script Receipt and FastCat
77740BR
University Job Title
Acquisitions Assistant 1
Bargaining Unit
L34 - Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade B
Wage Ranges
Click here to see our Wage Ranges
Work Location
University Library System
Worksite Address
344 Winchester Avenue
New Haven, CT 06511
New Haven, CT 06511
Work Week
Standard (M-F equal number of hours per day)
Searchable Job Family
Library
Total # of hours to be worked:
37.5
Position Focus:
Under the general supervision of the Manager of the Monographic FastCat Unit, performs a broad range of manual and computer tasks associated with receipt and physical processing and preparation of monographs, including but not limited to receiving, unwanted gifts processing, shelf preparation, and record maintenance.
1. Unpacks, shelves, charges and routes incoming materials. Verifies and sorts materials in preparation for receipt. Sorts and distributes mail. Reviews incoming shipments for accuracy and completeness and resolves problems with shipments. 2. Affixes fund donor bookplates, barcodes and security devices to materials. Status tracks materials to other teams, units, departments or libraries. Labels and stamps some materials. 3. Performs scanning and digitization tasks for Acquisitions, including FileNet scanning, FileNet data entry and ILS invoice voucher record creation, and vendor-supplied electronic invoice processing. Prepares and researches outstanding Amazon invoices. 4. Creates purchase orders for approval and “add book” receipts for records loaded from vendors through an automated process or at the level of individual record retrieval. 5. Prepares items for shelf or transfer to Collections Services and Operations, including processing of shelf-ready items. 6. Enters statistics into spreadsheet or database software; may compile or tabulate statistics. 7. Performs additional related clerical functions incidental to library activities. 8. May contribute to the development of workflow and procedure documentation. 9. May provide work direction and training to student employees.
1. Unpacks, shelves, charges and routes incoming materials. Verifies and sorts materials in preparation for receipt. Sorts and distributes mail. Reviews incoming shipments for accuracy and completeness and resolves problems with shipments. 2. Affixes fund donor bookplates, barcodes and security devices to materials. Status tracks materials to other teams, units, departments or libraries. Labels and stamps some materials. 3. Performs scanning and digitization tasks for Acquisitions, including FileNet scanning, FileNet data entry and ILS invoice voucher record creation, and vendor-supplied electronic invoice processing. Prepares and researches outstanding Amazon invoices. 4. Creates purchase orders for approval and “add book” receipts for records loaded from vendors through an automated process or at the level of individual record retrieval. 5. Prepares items for shelf or transfer to Collections Services and Operations, including processing of shelf-ready items. 6. Enters statistics into spreadsheet or database software; may compile or tabulate statistics. 7. Performs additional related clerical functions incidental to library activities. 8. May contribute to the development of workflow and procedure documentation. 9. May provide work direction and training to student employees.
Essential Duties
1. Searches for bibliographic information in database, catalog and/or files with supplied source material. Uses computer terminal to input and retrieve records. 2. Processes and maintains records of materials received and sent out. 3. Checks, prepares and processes invoices for payment. 4. Prepares orders, receives, verifies, and sorts and records the receipt of serials and monographs. Adds issues and claims missing issues. 5. Keyboards correspondence and acknowledgement letters, forms, reports and other documents. 6. Prepares materials for microfilming. Inspects film for quality and completeness. 7. Maintains statistics. May instruct or provide work direction. 8. Performs clerical functions incidental to library activities.
Required Education and Experience
Two years of related work experience and a high school level education; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Good computer hardware and software skills, including demonstrated proficiency in using multiple Microsoft Office applications (e.g. Word, Excel), email and Internet searching and online systems.
Required Skill/Ability 2:
Good interpersonal skills. Good written and oral communications skills, including ability to use electronic communications in a timely manner.
Required Skill/Ability 3:
Ability to work both independently and in a team. Ability to establish and maintain effective, supportive/productive relationships with internal/external customers. Ability to work with faculty, staff, students, and other library patrons in a culturally diverse environment.
Preferred Education, Experience and Skills:
Working knowledge of one or more European languages.
Physical Requirements
Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu
Note
Yale University is a tobacco-free campus
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