Accounts Payable Specialist - Temp Job at Central Maine Healthcare
At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day.
Position Summary:
The Accounts Payable Specialist is responsible for verification and processing of vendor invoices and internal check requests in a manner which will maximize cash discounts, avoid late charges, conserve cash flow, and avoid duplicate or erroneous payments. Position is either full time in the Lewiston office or a hybrid work schedule with 2 days in the office, 3 days remote.
Essential Duties:
- Processes invoices in a timely and accurate manner via data entry.
- Verifies/matches invoices to purchase orders.
- Routes non-PO invoices via electronic workflow process for approvals.
- Complies with policy for payment of invoices and check requests per Accounts Payable Policy and Procedures Manual.
- Enters manual checks requested with proper authorization into the computerized system following established procedures and maintain control of check numbers used and adhere to system constraints for accounting in proper period.
- Pays all invoices within the terms of the vendor invoice agreement. Payments must be made to maximize cash discounts available and late payment charges avoided.
- Conducts weekly check runs.
- Research and reconcile monthly vendor statements and follow up on outstanding issues.
- Maintains a professional relationship with vendors, cost center managers and the purchasing department following up outstanding issues, to ensure accurate and efficient processing of invoices.
- Reports invoice variances to original purchase authorization to Material Services for corrective action, supplying photocopies of invoices for research. Assures return of disputed item for timely invoice payment.
- Processes check requests assuring accurate general ledger number coding and recording in proper accounting period.
- Controls all documents received each day and assesses for action needed as prioritized by Supervisor.
- Assists with annual audit and pulls all requested invoices vouchered within response time established by Supervisor.
- Maintains accounts payable files to ensure expeditious retrieval and secure storage of information to facilitate ready access to information necessary for departmental operation.
- Maintains complete, accurate, and up-to-date files of all vendor invoice vouchers paid.
- Monitors invoices for correct information; investigates invoice or payment errors.
- Processes credits to department cost centers when applicable.
- Responsible for processing vendor refund or rebate checks.
- Answers the telephone professionally and in a timely manner; directs calls appropriately.
- Demonstrates the ability to be organized and flexible.
- Accepts other duties as assigned.
- Customer Service: Interacts with all individuals in a consistent manner, providing attention, support, and assistance to foster an environment of exceptional personal service.
- Maintains a pleasant and helpful demeanor, and presents a professional appearance toward all internal and external customers at all times.
- Consistently initiates interaction to provide assistance to individuals who may not be direct customers of the employee (i.e. asks patients who appear to be lost if they need assistance in finding their way).
- Takes appropriate action to recover from a service difficulty, ensuring that the necessary action is taken to affect a resolution to the customer’s problem.
- Conducts all work activities with respect for coworkers, including the maintenance of a pleasant and professional environment, fostering calmness during stressful situations.
- Interacts with supervisory personnel in a professional, supportive and courteous manner, venting emotions appropriate to time and place.
- Demonstrates a commitment to service by consistent attendance and punctuality, scheduling absences according to departmental requirements, and incurring unplanned absences only when unavoidable circumstances exist.
Education and Experience:
- High School diploma with one year of schooling in business courses.
- Minimum experience, if any: Three to five years of accounts payable experience.
- Other: The individual must be accurate with numbers, and possess the ability to communicate verbally and in writing. Strong organizational skills are necessary. Computer and email skills are required.
Knowledge, Skills and Abilities:
- Able to effectively communicate in English, both verbally and in writing.
- Strong written and verbal skills.
- Basic computer knowledge.
- Knowledge of the following software is beneficial: Lawson, MHC ixentry, MHC Image Express, MHC Document Express, Adobe Pro, Outlook Express
- Compliance with the CMH Experience Standards is mandatory:
- I am creating a warming, caring, and non-judgmental environment
- I am actively listening and seeking information
- I am honest, truthful, and consistent
- I am respectful, treating all individuals with dignity and empathy
- I am serving as a role model, taking both initiative and ownership when appropriate
- I am working collaboratively and demonstrating teamwork
- I am resilient and adapt to change in positive ways.
- Ability to collaborate with all layers of the management/ administration team.
If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!
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