The AP Specialist will be responsible for the entire Accounts Payables process. A/P process will include making sure all invoices are sent to the correct approver and approved before saving it in the correct folder and entering in the A/P system. A/P specialist will also be responsible to daily uploads and duties will include administrative and clerical services in an accurate, efficient, and timely manner.

EDUCATION AND/OR TRAINING REQUIRED:

Associates degree in accounting, business administration or equivalent field required, Bachelor’s degree preferred

EXPERIENCE/SPECIFIC SKILLS AND ABILITIES REQUIRED:

Three to five years of experience in accounting field. Knowledge of accounting rules, regulations, policies and procedures that is reflective of the financial services, accounts payable industry. Proven, solid Excel skills and exposure to automated accounting systems

ROLES AND RESPOINSBIITIES:

Accounts Payable duties will include administrative and clerical services in an accurate, efficient, and timely manner in addition to the following:

• Responsible for verifying all accounts payable, processing for payment, filing and entering related financial transactions into accounts payable and accounting systems.
• Experienced using computer software and Microsoft Excel to accomplish tasks and ensure accuracy of financial data within those systems.
• Review invoices, route invoices to approvers, and accurately enter invoices into accounting system when approved.
• Accurately files all back up material for accounts payable.
• Verify invoice payment terms, approvals, and valid general ledger coding, prior to processing.
• Process check requests, verifying proper approvals and supporting documentation.
• Research and resolve invoice discrepancies and issues. Reconcile vendor statements, research, and work with vendor to correct account discrepancies.
• Develop and maintain relationships with vendors.
• Check cash balances on a daily basis and export bank activity and upload cash transactions to general ledger from previous day.
• Identify all outstanding property/outstanding Accounts Payable checks and considered for potential unclaimed property and prepare and remit the unclaimed property.
• Accurately maintaining vendor master data base and make additions and changes, request and review vendor W-9’s annually.
• Responsible for ongoing vendor maintenance and ensure AP vendor tax identification information and all demographic information agrees from W-9 agrees with vendor master data base.
• Responsible for knowing changes to IRS 1099 reporting requirements and updating internal procedures to ensure organization compliance.
• Responsible for accurately and timely filing of annual 1099’s & 1096.
• Coaches and assists internal customers on AP issues.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is your required salary?
• Do you currently reside in Brevard County as this is not a remote position?

Education:

• High school or equivalent (Preferred)

Work Location: In person

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