Job Title: Accounts Payable Specialist FLSA STATUS: Non-Exempt

Department: Finance Reports To: Finance Director

Creation/revision date: 01/2022

Position Summary:

The Account Payable Specialist is responsible for the review, coding, processing, coordination, and payment of Expense Accounts Payable items for DTLR, Inc. The Account Payables Specialist ensures all payments are accurate and timely. Accuracy, attention to detail and the ability to meet established deadlines are critical competencies.

Essential Duties And Responsibilities:

• Process all non - Merchandise Invoices, including those received via USPS or E-mail, as well as check requests from DTLR staff.
• Tasks include: matching invoices to pick tickets or job orders when applicable, obtaining correct authorizations, data batch editing and posting, organization of unpaid invoices, payments by check and or ACH, provide invoices and list to Finance Director for E-Payment processing, check security.
• Respond/Communicate/Resolve all Vendor inquiries such as payment status, research of outstanding invoices, and generally accepted vendor duties and issues related to Expense A/P
• Cross train with Finance Director or Lead Accounts Payable Specialist to perform duties as assigned for processing of invoices, maintaining Receiver and Invoice files, as well as maintaining all AP paid files.
• Compiling invoices and various back up for assistance with tax audits as needed
• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct general ledger codes to standard procedures to ensure proper entry into the financial system.
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Assists with monthly status reports, and monthly closings.
• Reconciles various accounts by identifying posting errors or omissions by applying appropriate accounting standards.
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing accompanying items to determine proper disposition and crediting accounts in accordance with standard
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Accounting Department.
• Other duties and responsibilities as assigned.

Qualifications:

To perform this job successfully, the associate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

Education And/or Experience

Associate Degree

3-4 years accounts payable or general accounting

Skills And Knowledge Requirements:

• 10-key by touch
• MS Great Plains Dynamics or other equivalent system experience
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines
• Work requires a solid knowledge of business and an excellent command of the English language to effectively communicate with management, associates and customers.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must demonstrate an ability to think strategically, plan and organize effectively.
• Must be able to maintain an exemplary degree of professionalism in all situations.
• Requires a proficient analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Results driven with demonstrated critical and creative thinking skills. Project management, time management, analytical and superior organizational skills required.
• Demonstrated ability to exercise discretion, confidentiality, and independent judgment with the ability to use compassion and diplomacy.
• Proven ability to plan, organize, multi-task, set priorities effectively and efficiently to proactively respond to changing demands, from multiple sources.
• The ability to execute directives with precision and consistency.
• Working knowledge of Microsoft office products is required.

physical requirements:

While performing the duties of this job, the employee is regularly required to sit.

The employee frequently is required to use hands to finger, handle, or feel; and talk; or hear.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job may include close vision, distance vision and depth perception.

The incumbent must be able to work in a fast-paced environment.

General Information:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

DTLR, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.