Scope of Work

The Accounts Payable/Payroll Clerk is primarily responsible for performing a variety of accounting tasks including accounts payable, accounts receivable, payroll.

This position is 20-25 hour a week and is eligible for IMRF pension benefits. Overtime hours may be required during high volume times and overtime must be authorized by the Director of Finance.

Hours of Work

Hours are generally Monday through Friday, up to 5 hours per day. Must be able to work Mondays, Tuesdays and Wednesdays of payroll weeks.

Pay Rate

The pay range is $17-$20 per hour, based on experience and qualifications.

Essential Job Functions

• Verifies and prepares all accounts payable according to the Wood Dale Park District purchasing policy.
• Prepares and processes accounts receivable invoices and payments
• Processes, prints and distributes accounts payable, refunds and other checks, as required
• Verifies and submits the bi-weekly payroll to the payroll vendor in a timely manner
• Verifies cash reconciliations, writes up deposit slips, assures deposits are picked up by the police department and maintain the deposit log
• Assist in the monthly bank reconciliation process
• Maintains and updates vendor/payee information including their contact information and Form W-9s
• Enters the monthly IMRF contributions
• Assists in preparing and managing the yearly operational budget and maintains compliance with expenditure allocations
• Assist with Board packet compilation and dissemination
• Maintains, organizes, and files accounts payable and payroll related records
• Uses computers, telephones and other office machines to complete work tasks
• Follows and encourages safe work practices and participates in loss prevention and risk management activities and trainings
• Attends work regularly, as scheduled

Other Job Functions

• Completes special projects as assigned
• Provides effective and efficient customer service
• Attends staff meetings, occasional Board meetings, and serves on committees or task forces, as assigned
• Performs all other duties, as assigned

Requirements of Work

Associate’s degree with 1-3 years of accounting experience

Knowledge of

• General accounting and payroll principles and practices
• General ledger chart of accounts
• Bank and account reconciliation
• Budget development and management

Ability to

• Stay organized and meet deadlines
• Communicate well with internal staff and external contacts, vendors and the public both in writing and verbally
• Complete tasks and attain goals with minimal supervision
• Identify and resolve accounting and payroll errors
• Perform required duties with initiative, good judgement, persistence, integrity, tact and courtesy
• Collaborate with other Park District staff in a team environment
• Multi-task and allow for interruptions of work flow
• Maintain both electric and hard copy accounting, payroll and financial records and documents
• Maintain confidentiality of assigned duties and sensitive information/matters

Skill in

• Fund accounting and payroll software; Incode and Paycom experience preferred
• Excel, Word and Outlook software
• Accurate and efficient data entry
• Organizational skills and attention to detail
• Interpersonal skills
• Customer service and team oriented

Necessary Special Requirements

• Possession of valid driver’s license
• First aid and CPR/AED certification, or obtain within 6 months of hire