Purpose

Facilitate and administer the processing and payment of company invoices.

Key Responsibilities

Leadership and Direction

• Perform work under moderate supervision requiring the need to exercise independent judgement and discretion on an occasional basis.

At the Operational and Company Level

• Coordinate with various regional and corporate services departments on accounts payable matters.

Do the Work

• Collect and verify all incoming invoices.
• Code incoming invoices and bills and log them on internal systems.
• Review receipts and records to reconcile discrepancies.
• Confirm appropriate approvals before processing invoices.
• Analyze account trends and routine transactions.
• Pay vendors, suppliers, and employees, and maintain records of each account.
• Track invoices and payments due, prioritizing in accordance with invoice terms and accounting schedules.
• Keep current on accounting department policies and payment schedules.

Success Metrics and Competencies

Ideal candidate will consistently demonstrate…

• Ability to work both independently and within a team environment.
• Ability to effectively communicate with all levels of the organization and external partners.
• High degree of discretion and ability to manage highly confidential information.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Ability to effectively manage multiple time-sensitive tasks.
• Basic understanding of financial reports and metrics.

Education, Work Experience, Licensure/Certifications, and Technical Requirements

• High School Diploma, GED, or equivalent commensurate experience required.
• Associate’s degree in Accounting preferred.
• Four or more (4+) years’ relevant accounts payable experience.
• Experience with basic accounting principles and processes.
• Experience working with invoices and other financial documents.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

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Education

• GED or better

Behaviors

• Team Player: Works well as a member of a group

Motivations

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)