Shular Companies

Accounting Department- Accounts Payable and Receivable Clerk

Reports to: AP Supervisor

JOB DESCRIPTION

Summary/Objectives

The accounts payable and receivable clerk compiles and maintains accounts payable and receivable records prints and mails checks out to AP vendors after verifying invoice is correct and approved and prints receivable invoices and statements.

Observes confidentiality of company matters.

Essential Functions

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Responsible for all hotels/properties utility payments.
• Handles online and ach payments for all AP invoices as applicable.
• Prints and obtains signature on all accounts payable checks.
• Distributes/mails signed checks as required.
• Answer all vendor inquiries.
• Runs weekly check runs.
• Advises cash management of priorities and inquires.
• Records terms in MAS100 to ensure proper payment dates.
• If expense belongs to another company, makes IC to other company also
• Takes advantage of discounts offered
• Works closely with and communicates well with cash management on needs.
• Balances monthly vendor statement at month end.
• Process and monitor incoming AR payments.
• Prepare AR statements and invoices.
• Reconciles AR ledgers
• AR completes rental templet for new rent customers as needed.
• Maintains all AP and AR files.
• Performs filing and scanning as needed in a timely manner.
• Attention to detail a must.

Competencies and Position Requirements

• Problem Solving/Analysis.
• Communication Proficiency.
• Results driven.
• Flexibility.
• Ability to work independently and a self-starter.
• Ability to perform at high levels in a fast paced ever-changing work environment.
• Ability to anticipate work needs and follow through with minimum direction.

Supervisor Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copier, fax, scanners, file cabinets and calculators. While performing this job, noise level is expected to be mild/moderate.

Expect to hear phones, copy machines, doors in this office environment. This position works in a cubical surrounded by others and it expected to respect others around them. Music is to be kept at a low level as not to disrupt others.

Physical Demands

This is largely a sedentary role, requiring use of typical office equipment. Work is completed in a corporate office environment.

Specific vison requirements include close vision. Employee is occasionally required to sit, climb, balance, kneel, or crawl.

The employee may frequently need to lift up to 10 lbs.

Position Type and Expected hours of work

This is a full-time position. Days and hours are Monday-Friday 8am-5pm. Some flexibility in hours is allowed for example for days no lunch is desired, but employee must work within "core" work hours of Monday-Friday 8-5.

Overtime rare, advance authorization required.

Travel

No travel is expected for this position.

Required Education and experience

High School or equivalent

Preferred Education and Experience

2-5 yrs Accounts Payable experience preferred.

Additional Qualifications for this Position

None required

Other Duties

This job description is not designed to cover or contain all aspects of a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, activities may change at any time.